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November 2018 Minutes
Minutes of the November 2018 UCGS Meeting
Tessa Hull presided over the November 28th meeting of the Union County Genealogical Society held in the Genealogy Room of Gibson Memorial Library in Creston, Iowa. Eight members were in attendance. The following officers were elected for 2019: Tessa Hull, president, Saundra Leininger, vice president, Lynn Schlaht treasurer and Jackie Shafar secretary.
The agenda was approved with corrections after a motion by Saundra and a second by Roger Nurnberg. The minutes of the previous meeting were approved after a motion by Saundra and a second by Kathy Parmenter.
Kathy reported that the IAGenWeb.org site for Union County passed its six-month inspection.
Kathy, Tessa, Saundra and Jane Briley will meet to plan next year’s society programming. The next First Saturday Workshop subject will be on Beginning Genealogy and will be held on February 2, 2019. The planned December 1st open house celebrating the 40th anniversary of our society’s creation was discussed. A beginner’s packet for genealogists will be offered for sale in the Root Seller section of the UCGS website. Pencils with our society name and contact information have been ordered for advertising. Members were reminded to submit surnames that they are researching for inclusion in the society’s website.
Roger proposed locating Creston’s oldest resident for the 150th anniversary of Creston’s founding. Jackie made the motion to accept this undertaking, Saundra seconding, the motion passed. Roger will establish guidelines for the occasion and present them at next meeting.
There will be no Lunch and Learns During December or January. The next business meeting will be January 28, 2019 at 6:00 PM in the Genealogy Room. The November meeting was adjourned after a motion by Jackie and a second by Saundra. Following the business meeting members shared finger foods and Christmas memories.
Members present: Rose Culbertson, Calvin Huffman, Tessa Hull, Saundra Leininger, Wally Miller, Roger Nurnberg, Kathy Parmenter and Jackie Shafar.
October 2018 Meeting Minutes
Minutes of October UCGS
Jackie Shafar presided over the October 22, 2018 meeting of the Union County Genealogical Society. Minutes of the previous meeting were read. Saundra Leininger made the motion to accept as amended. Lynn Schlaht seconded the motion. Motion carried.
Lynn gave the treasurer’s report showing a balance of $2,355.33. The report was accepted after a motion was made by Terry Madison and a second by Kathy Parmenter. Saundra reported that she monitors the links page on our web page by checking it every other month. There will be no Lunch and Learn sessions in November or December. An Open House is being planned for December 1, 2018 at the Gibson Memorial Library. This free event is being held to celebrate the Union County Society’s 40th anniversary as an organization. Members of the planning committee presented possible ideas for the celebration.
Saundra will be speaking on Grape Vine on Thursday, October 25, 2018 outlining details of the First Saturday Workshop being held on December 1, 2018 from 12-3 at the Gibson Memorial Library. Linda Greethurst will be presenting the program on "Preparing for a Genealogical Road Trip."
Nominations and election of officers will be held at the next meeting which will be at 6:00 pm on November 26th at the library. Members are asked to bring finger food to share.
Terry made the motion to adjourn. Lynn seconded the motion. Motion passed. Members present: Steven Hunt, Saundra Leininger, Terry Madison, Kathy Parmenter, Lynne Schlaht, Jackie Shafar.
September 2018 Society Meeting Minutes
September 2018 Society Meeting Minutes
The meeting of the Union County Genealogical Society was called to order at Gibson Memorial Library by Tessa Hull at 7 PM, September 24, 2018.
The agenda was amended with a report on the cemetery walk added to old business. A motion was made by Saundra Leininger and was seconded by Ruth McDowell to approve the agenda. The motion carried.
The minutes were reviewed. A change in the program for September was made to the minutes. The program should have been listed as the UCGS Website.
The finance report was sent by Lynne Schlaht. There are now 52 members. The account balance is $2117.77 which includes $50 change for workshops. There is presently $259.56 in the PayPal account.
In committee reports, the programming for 2019 activities was discussed. The committee will meet during Christmas vacation, time and date to be announced.
There has been correspondence from several people through the UCGS website praising our new website and the links page. There was also a Query on the Lamb Family. Kathy Parmenter will answer it.
In old business it was announced that Lunch and Learn will be October 17 at 11:30. It will be on an open subject. Kathy Parmenter will be doing research on the cost of paper and ink to print the Pioneer Certificates before a cost is set for this society project. Kathy has found a patriotic theme certificate online. An update on AmazonSmile was tabled.
In new business, the UCGS will start planning an anniversary open house for the Union County Genealogical Society. A committee formed with Jane Briley, Tessa Hull and Sandra Leininger as members. Jane Briley will search for a list of the charter members.
Members were reminded that there will be nominations for officers for 2019 at the October meeting.
There was a report on the recent Cemetery Walk. Several comments were made on the research provided on the characters of the cemetery walk. Thank you notes were received from the Library Friends committee for doing that research.
Saundra Leininger updated everyone on the progress being made on the website. 41 out of 83 cemeteries in the county are currently online. Kathy, Roger, and Saundra are working to making the final corrections to the Excel spreadsheets for the other cemeteries that may be added to the website. Many of our members and speakers at our workshops have made positive comments about the website. Members need to share their ideas for Lunch and Learn meetings, ideas for additional information they would like on the website and Information that will appear on the front page of the website.
The next meeting will be Monday, October 22, at the Gibson Memorial Library and the program will be, “How to become a Member of Daughters of the American Revolution”.
August 2018 Society Meeting Minutes
August 2018 Society Meeting Minutes
The Union County Genealogical society met on Monday, August 27, 2018 at the Gibson Memorial Library. Preceding the business meeting Brenda DeVore, member of the Iowa Mormon Trail Association and director of the Prairie Trails Museum of Wayne County, gave an informative power point presentation on the history of the Iowa portion of the Mormon Trail.
Brenda explained that in early 1846 between 2,500 and 3,000 followers of Brigham Young left Nauvoo, Illinois to avoid persecution and threats of violence. Their initial exodus included 500 wagons and their journey across southern Iowa took 120 days averaging 2 miles per day. They wintered in what is today Council Bluffs leaving there on April 5, 1847 and arriving in Salt Lake City, Utah 107 days later.
Brenda handed out brochures mapping out the trail taken by these Mormons and a brochure on the Prairie Trails Museum of Wayne County which has a display depicting their journey.
President Tessa Hull called the business meeting to order at 6:45. Twelve members were in attendance. After several additions were made to the agenda it was approved following a motion by Roger Nurnberg and a second by Kathy Parmenter. Minutes of the previous meeting were read and approved after a motion by Saundra Leininger and a second by Ruth McDowell. The treasurers report was given by Tessa in the absence of the treasurer. The society checking account has a balance of $2,072.37 and the Pay Pal account has a balance of $259.56. The society currently has 51 members.
The website committee reported that Shirley Carey has completed cemetery records for Calvary Cemetery and is now working on Prairie Lawn Cemetery.
Kathy reported on a query that she had received requesting family information for Jack Hoenstet. His year of birth was 1961 and year of death 1970.
Members were reminded of the Iowa Genealogical Society’s Fall Conference on “Unearthing Your Roots” which will be held on October 12 and 13 in Des Moines, Iowa.
The next lunch and learn will be Wednesday, September 19, 2018. Roger will be the facilitator and the topic will be on using the Family Tree Maker program and the research website Ancestry.com. The session will begin at 11:30 and will be held in the genealogy room at the library.
Saundra volunteered to participate in periodic Grapevine sessions broadcast from KSIB Radio.
Kathy presented follow-up information on Pioneer Certificates. She explained that to qualify for this certificate an individual must be related by direct line to a Union County pioneer with a verifiable Union County residence in 1875 or before. Price of the certificate was discussed. Saundra made a motion to charge $10 plus postage for the certificate. There was not a second and Saundra withdrew her motion. A decision finalizing the charge for the certificate was tabled until Kathy can further investigate the cost of suitable paper, printing and postage for the certificates.
Jane Briley brought two boxes of old voter registration cards to the meeting. They had been stored in her garage and she is no longer able to store them. Kathy volunteered to store them if the society purchased storage containers for them. A motion was made by Saundra and seconded by Jane to purchase appropriate storage containers for these records.
Kathy displayed the book “Pioneer Families of Yale Valley, Washington and Surrounding Areas” by Mary Helen (Laughlin) Rice, which will be added to the library’s genealogy collection. Kathy also reminded members that the society has 15 generation pedigree charts for sale.
Tessa reported that the society would not be selling tickets for the cemetery walk this year. The society’s contribution would just be providing research.
Roger presented a proposal for the society to participate in the Amazon Smile Program where every order designated to our society would receive .5% of the merchandise order. The proposal unanimously passed after a motion by Jane and a second by Kathy. Roger will take care of the necessary paperwork.
Jane will take minutes at the next meeting in the absence of the secretary.
The First Saturday Workshop for September will be held on September 8th with a presentation by Linda Greethurst of the Iowa Genealogical Society on “Sick Trees: How to Prune Yours Back.” The hour-long presentation will begin at noon.
The next meeting will be at 6:00 P.M. on Monday, September 24th in the genealogy room at the library. Jane will present the program on the steps needed to join the DAR.
The meeting was adjourned at 7:55 P.M.
Submitted by Jackie Shafer, Secretary
June 2018 Society Meeting Minutes
June 2018 Meeting Minutes
Eleven members of the Union County Genealogical Society met Monday, June 25, 2018 at the Gibson Memorial Library. President Tessa Hull called the meeting to order at 6:00 pm. After several additions to the agenda it was approved after a motion by Lynne Schlaht and a second by Kathy Parmenter. Minutes of the previous meeting were read. The minutes were approved as corrected after a motion for approval was made by Saundra Leininger and seconded by Terry Madison. Lynne presented the treasurer’s report showing $2,058.63 in the society’s checking account and $235.71 in the pay pal account. Bills presented were for HyVee for $185, SWCC for $236.50, Saundra for $47.76, and Kathy for $110. Saundra made the motion to accept the treasurer’s report and to pay the presented bills. Terry seconded the motion. Motion carried.
The website committee reported that cemetery records from twenty-eight Union County cemeteries have been submitted for inclusion in the society’s webpage. Work is continuing on the three largest Union County cemeteries, Calvary, Graceland and Greenlawn. It was reported that several of the website addresses listed on our website did not appear operational. Tessa and Saundra will determine if the links or the addresses are the problems.
The programing committee reported that the first Saturday workshop for July will be held on July 7, 2018. Theresa Liewer will present the program on Naturalization Records. The program will be held in the genealogy room at the library and will run from noon until 3:00 pm.
Discussion was held on having an open house at the library on the first Saturday in December. It would be designed to acquaint members of the community with the library’s genealogy collection and to assist them in searching for their roots.
Kathy and Terry presented queries that had been received. Saundra passed a flyer on a DNA seminar which will be held at the Winterset Library on August 11. Saundra reported on the Southwest Iowa Genealogy Conference which was held on June 2nd. She stated the turnout was disappointing and the conference expenses exceeded the revenue taken in, but those in attendance agreed that the speaker had provided valuable information in organizing and documenting genealogical research. Feedback was presented, and discussion was held on possible ways to improve future conferences.
Kathy presented information on Pioneer Certificates that the society has issued in the past. The society expressed interest in the project. She will review and update information and present it at the next meeting. Kathy also encouraged members to check out the blogs on www. familysearch.org for timely information on genealogy related topics.
The next lunch and learn will be a surprise topic and will be held on Wednesday, July 18th at 11:30. This session will be held in the genealogy room at the library.
Kathy explained the beginnings of our organization and Saundra shared information from the society’s Fall, 1979 newsletter.
The meeting was adjourned at 7:00 pm. Following adjournment Jane Briley presented the program on Preparing Entries for the Genealogy and History Department for the Union County Fair. She passed out fair books listing the rules, check- in time, entry fee, judging time and release time. She also handed out guidelines for what information to include on the fair card. Members discussed the genealogy and history projects that they planned to enter in the fair.
There will not be a meeting in July due to the Union County Fair. The next meeting will on Monday, August 27, 2018. Brenda DeVore will present the program on the History of the Mormon Trail.
Submitted by Jackie Shafer, Secretary
May 2018 Society Minutes
May Society Meeting Minutes
The meeting of the Union County Genealogy Society was brought to order by Jane Briley, May 21, 2018 at 6:00 at the Gibson Memorial Library.
Motion to approve the agenda as is: First Ruth McDowell, 2nd Elaine Brown. Motion approved.
Minutes from the last meeting were read by Lynn Schlaht. No additions or corrections were made. Motion to approve was made by Terry Madison and seconded by Lynn Schlaht.
The treasurer’s report was given. We now have fifty members. We have $201.78 in our PayPal Account and $1936.63 in our checking account. There were no expenses. Motion to approve was made by Ellen Brown and seconded by Kathy Parmenter.
Saundra Leininger reported that mistakes on the website of a double download has been corrected. She is working on the Lorimor Cemetery.
Additions to the library is a book, “Barns in Iowa” by Carlene Kingery. The book was donated by her.
There were several letters asking for help on research.
It was mentioned that Programs for the year are listed on the website. The Southwest Iowa Genealogy Conference will be held June 2, 2018 at the O’Riley Center from 8:30 until 3:30. Saundra reported the conference is coming along good, although we don’t have very many people signed up for the conference. Saundra said she will not charge extra for those who have not signed up ahead of the May 19, 2018 deadline. She suggested next year, we might make the conference cost the same for anyone who belongs to any genealogy society, not just ours.
Saundra will be on KSIB Grapevine on Thursday and KMA Radio on May 30 to talk about the conference. She has already sent out press releases to all area newspapers.
CEMETERY Walk: Research should be done and typed by June 1st. Send your research reports to Tessa.
The next Lunch and Learn will be June 20th. Suggestions for Lunch and Learn topics were: Free Genealogy Websites. Lunch and Learn sessions are in the genealogy room at the library. There is no charge to attend, bring your own lunch.
NEW BUSINESS: Genealogy at the Fair: The fair will be the third week of July. July 19-24th. Registration will be on Thursday night. Bring your entries to the fair Thursday night or early Friday morning.
Tom Hawks gave a nice informational presentation on the Office of Veterans Affairs and the holdings they have in that office. He is currently working on updating and making sure all the records for every Union County Veteran is in the books. If anyone has information on their ancestor or someone they know who is a veteran from Union County, you can contact Tom to be sure their information is included. He would like death certificates and pictures. He will be going to the cemeteries later to take pictures and would like volunteers to help on this part of the project. He will let us know when he is ready to do that part of the project. Tom Hawks phone number is: 782-8714 (home) and 641-344-8213 (cell).
He also talked about the Honor Flights which he has been involved in. He raises money to fund the flights which cost about $750 per person, but Union County is only required to pay $120 per person. That includes motel, meals, and transportation.
The next meeting of the Union County Genealogy Society will be June 26 at 6 p.m. at the Gibson Memorial Library in Creston. The roll call will be: What are you exhibiting for the fair?
Submitted by Jackie Shafer
April 2018 UCGS Meeting Minutes
April 2018 Society Minutes
Eleven members of the Union County Genealogical Society met on April 23, 2018, at the Gibson Memorial Library. Union County Recorder Katie Carlton presented the program on Union County Records. She explained what records are housed in the Union County Courthouse and in what formats and the charges for these. She also explained what records had been released by the changes in Iowa Law this year.
President Tessa Hull presided over the business meeting. Saundra Leininger moved that the agenda be approved, Roger Nurnberg seconded the motion, motion carried. Minutes of the previous meeting were read and approved after a motion to approve was made by Elaine Brown and seconded by Lynn Schlaht. The treasurer reported that there are currently 48 paid members in our society. She reported $109.77 in our pay pal account and $2,131.63 in our checking account. Included in these totals were $70 in new memberships and $75 in fees collected from the First Saturday learning session which was held on April 7th. Expenses of $25 for the First Saturday speaker and $20 for safety deposit box rental were paid. Shelley Gaiser moved that the treasurer’s report be accepted, Elaine seconded the motion, motion passed.
Members are continuing to transcribe cemetery records for inclusion in the society’s webpage. Members Shirley Carey and Shelley Gaiser will assist in this project. Additional help is needed. Members are also working on gathering information on possible names to be included in the cemetery walk. Roger reported that work is being done on a memorial page to be included in the society website. Work is to be completed this fall.
Saundra reported that fliers are being printed for the upcoming Southwest Iowa Genealogy workshop on Tracking Your Past. This workshop will be held on June 2, 2018 in Creston. Discussion was held on having member lunch and learn sessions on the third Wednesdays of each month at the library. The next session will be held at 11:30 am on May 16th. Tessa will moderate the program on census records. Jane Briley will present a program on Iowa Vital Records at the next First Saturday session which will be held on May 5, 2018 beginning at noon. The meeting was adjourned at 7:18 pm.
The next meeting will be on Monday, May 21, 2018, at 6:00 pm in the Genealogy room at the library. This is a change in the regular meeting date due to the Memorial Day holiday. Tom Hawks will present the program on Union County Military Records.
Attendance: Elaine Brown, Dorothy Eyeburg, Shelley Gaiser, Tessa Hull, Steven Hunt, Saundra Leininger, Terry Madison, Roger Nurnberg, Lynne Schlaht, Jackie Shafar and Larry Welch.
March 2018 Meeting Minutes
March 2018 UCGS Minutes
Eleven members of the Union County Genealogical Society met on Monday, March 26, 2018 at the Gibson Memorial Library. Saundra Leininger gave the program on the Icarian movement founded by Frenchman Etienne Cabet in 1848. It was the longest existing secular utopian, pure communal experiment in the history of the United States. It’s fifty-year life span from 1848-1898 included 46 years located near Corning, Iowa. Additional information of the Icarians and biographies on some of its followers can be viewed at www.Icaria.net.
The business meeting was called to order by president Tessa Hull at 6:40 pm. Lynn Schlaht made the motion to approve the agenda. After a second to the motion by Saundra Leininger, the agenda was approved. The minutes of the previous meeting were read and after a correction of the date of the next meeting Saundra made a motion to accept the minutes as corrected. Ruth McDowell seconded the motion. Motion carried.
Lynn gave the treasurer’s report showing a balance of $2,036.63. Terry Madison made a motion to accept the report. Rose Culbertson seconded the motion. Motion carried. Lynn also reported that the society currently has 41 paid memberships. Discussion was held on the elimination of the student membership status. Roger Nurnberg and Jane Briley offered to follow up on queries that had been received by the society.
Tessa reported that 28 individuals attended the March First Saturday workshop on DNA. Saundra displayed the flyer that will be sent out for the Southwest Iowa Genealogy Conference, Tracking Your Past, which will be held in Creston on June 2, 2018. Members selected cream colored paper for the mailing. Members are still working on names for the cemetery walk. Jane will do a presentation on Beginning Genealogy at the library on Saturday, April 14, 2018 in conjunction with National Library Week.
The First Saturday workshop in April will be held on April 7 from noon until 3:00 at the Gibson Memorial Library. Michael Vogt will present the program on Iowa Military records.
Members were reminded of the Iowa Genealogy Conference on April 14th. Tessa will assist Terry Madison in weeding genealogy materials at the library. Member work days was discussed.
The next meeting will be April 23rd at the library. Roll call will be "What vital record are you missing?" Katie Carlton, Union County Recorder, will present the program on Union County Records.
Terry made the motion to adjourn. Lynn seconded the motion. Adjournment was at 7:45.
Attendance: Jane Briley, Rose Culbertson, Tessa Hull, Steven Hunt, Saundra Leininger, Terry Madison, Ruth McDowell, Roger Nurnberg, Lynne Schlaht, Jackie Shafar and Larry Welch
Great News From the State of Iowa
On April 17, Iowa Governor Kim Reynolds signed an act relating to inspection and examination of certain public records under the custody of the State Archivist and County Registrars which goes into effect on July 1, 2018.
I invite you to visit the language that will be placed into published Iowa Code in the coming months.
What these changes mean:
- New section 22.16 opens all records in the custody of the State Archivist at 100 years old.
· The bottom line is the State Archives of Iowa can now make more records available to researchers without having to first obtain permissions from State Agencies where the records originated before making them available.
- Revised section 144.43, subsection 3 relates to vital records.
· The revised law clearly lays out the responsibilities of the County Registrars and State Archivist as custodians of vital records at the county and state level respectively.
· Reduces the term of state death record closure in the custody of the State Archivist from 75 to 50 years. As of 7/1, an additional 750,000 death records will be be open to researchers for the first time!
· For the first time the State Archives will be able to open State Fetal Death vital records in the custody of the State Archivist for public inspection, and we will be able to do so when they reach 50 years old.
o Additionally, since Fetal Death records will now be open, the State Archives will work with its partners in the coming year to image State birth and death registers 1880 - June 1904 and place on the web.
Please share this exciting news with your fellow genealogy, library, museum and archives colleagues and patrons.
February Monthly Meeting Minutes
The Union County Genealogical Society met on February 26, 2018 at the Gibson Memorial Library. President Tessa Hull called the meeting to order at 6:00 pm. A discussion of possible names to be included in the planned late September Calvary Cemetery walk was held with Susan Weight and Kay Raymond from the Capital Campaign/Events committee. Six names will be chosen for inclusion in the walk with each name needing 15 minutes of narrative. Information gathering will continue through June first.
Kathy Parmenter gave a website summary showing that Mondays, Fridays and Saturdays were the heaviest days for visitors to the website with 3am and 3pm being the most popular times. Most of the visitors are spending between a half hour and an hour on the website. Although nearly all of the users were from the United States there were users from Australia, Canada, Germany and Russia. Saundra Leininger is working on entering the Lorimor Cemetery burials onto the website format. Ruth McDowell has completed information on Brown’s Mountain Cemetery.
Saundra reported that 18 individuals attended the February 3rd workshop on “Photo Touch Up with Microsoft Paint.” Dennis Allen from Genealogical Treasures will present the March 3rd workshop on DNA Basics. The program will be held at the library with registration beginning at 11:00 am. The program will be from noon until 1:00 pm. The cost of the seminar is $5.00 for members and $10.00 for non-members.
Saundra reported on plans for the Southwest Iowa Genealogy Conference on Tracking Your Past to be held in Creston on Saturday, June 2, 2018. The workshop will be held from 8:30 am through 3:30 pm at the O’Riley Center. Program topics will include where to search for genealogical information on the internet, how to document and cite resources, how to develop research plans and research logs, and how to utilize organizational tools. Reservations need to be made by May 19th.
The society has 15 Generation Pedigree Charts which will be offered for sale on the website at the Roots Seller Shop for $5 each. Memorials and the development of a memorial page for the website will be discussed at the next meeting.
Katie Carlton, Union County Recorder, will present the program on Union County Vital Records for the April monthly meeting.
Tessa presented the program on Photographic Forensics and provided a handout to aid in the identification of unknown subjects in photos.
The next meeting will be held at 6:00 pm on March 26th at the Gibson Memorial Library. Roll call will be “Is there an Icarian in your tree?” Saundra will present the program on Who Were the Icarians?
Jackie Shafar, Secretary